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Workplace Heroes: 3 Things Your Admins Want You to Know About Their Job

Administrative professionals are the unsung heroes of the workplace. From managing calendars to designing office spaces, they play a crucial role in keeping things running smoothly. In this article, we explore 3 key things admins want you to know about their job and how you can better appreciate and support them.

Workplace Heroes: 3 Things Your Admins Want You to Know About Their Job

Administrative professionals are the backbone of any successful organization. They are the unsung heroes who work tirelessly behind the scenes to ensure that everything runs smoothly. From managing calendars to designing office spaces, admins play a crucial role in creating a productive and positive work environment.

administrative professional at desk

In honor of National Administrative Appreciation Day on April 22nd, let's take a moment to recognize and appreciate these workplace heroes. Here are 3 things your admins want you to know about their job:

1. They Are More Than Just Calendar Gatekeepers

While managing executive calendars is certainly an important part of an admin's job, it's just the tip of the iceberg. Executive assistants also:

  • Hold executives accountable to commitments
  • Support employee resource groups
  • Write internal communications
  • Assist with note-taking and action items

Their day-to-day responsibilities are diverse and constantly evolving. As Virginia Yu, an Executive Assistant, puts it: "We're not just an admin, but a thought partner for your executive to help execute on decisions and bounce ideas off of."

2. They Put Thought and Attention to Detail into Creating an Effortless Workplace

well-designed office space

Workplace coordinators spend a great deal of time considering the psychology of space planning when designing an office. From the layout of the kitchen to the placement of desks and lighting, every detail is carefully thought out to create a productive and inviting work environment.

Admins also manage the flow of mail and packages, developing systems to ensure everything runs smoothly. While they make it look easy, a lot of work goes on behind the scenes to keep the workplace functioning at its best.

3. They Thrive with Support and Understanding from the Company

Building relationships is a key part of an admin's job. Close connections with coworkers make it easier to navigate last-minute changes and disruptions without causing undue stress.

administrative professional collaborating with coworker

Planning team offsites and events also requires a deep understanding of each team's personality and preferences. When admins feel supported and have a strong network within the company, they are able to do their best work.

As Vini Amarl, a self-described "Fixer of Problems," advises: "Be proactive! Doing what your executives want is great, anticipating their needs is what will set you apart."

Showing Appreciation Beyond Admin Day

While thanking your admin on Administrative Appreciation Day is important, building lasting connections and productive relationships is even more meaningful. Take the time to get to know your admin's role and how they contribute to the company's success.

coworkers celebrating administrative professional

Spark conversations about their inspirations for office design or offer support when they are managing challenging projects. By exploring workplace design trends with M Moser thought leader Chris Swartout, you can gain valuable insights into the thought process behind creating effective workspaces.

Remember, administrative professionals are the glue that holds the workplace together. By recognizing their contributions and supporting them in their roles, you can help create a more positive and productive work environment for everyone.


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